Your roster is the business. Keep it that way.
Agencies live on matching, margin and discretion. ClassBold is built for that: no public tutor directory for families to browse, both rates on the same session so margin is never reconstructed, and tutor pay that waits for the client's money.
No public directory. No scrapeable profiles. Families are introduced to a tutor when you make the introduction.
Four things agencies need that platforms don't ship.
A roster that stays private
Pay-when-paid payroll
Margin per placement
Recruitment on the same board
Tutor pay that respects your cashflow.
Pay-when-paid
Agency cashflow reality: you pay tutors from collected money, not invoiced money. ClassBold holds a tutor's earnings as accrued until the family's invoice is actually paid — then releases them into the payroll run.
Rates per tutor, per work
A senior tutor on 1:1, a junior on group classes, a different rate for trials — each accrues from the register at its own rate. The margin on every lesson is visible, not vibes.
Runs, not dribbles
Earnings collect into a payroll run you review, approve and export. Every line traces to a delivered session; every dispute settles by looking at one shared record.
The roster grows on the same machine.
A public application form feeds your hiring pipeline. Candidates move through your stages; documents — background checks, qualifications, IDs — are collected with expiry dates and alerts before they lapse.
When you hire, the application becomes the profile: subjects, levels, rates, ready to place. No re-typing a CV into a second system.
Physics & Maths — exam-board specialist
Concierge tutor matching, built into ClassBold.
The concierge model is how serious agencies win: a human picks the tutors, the family gets a curated choice, and the agency controls what is revealed. ClassBold runs that flow end to end — shortlist, availability briefs, a branded selection page, and the placement wired straight into scheduling and billing.
Subject, level, board, schedule and budget arrive as a deal with the brief attached, from the capture form or the AI conversation. No re-typing an email.
Filter your roster by subject, level, examiner depth and language, and pick the two or three tutors you want to put forward. Availability briefs go out with one-tap answers, so nobody is offered a tutor who cannot take the work.
The family gets a branded selection page behind a private, expiring link. You choose what each profile shows — photo, bio, experience, examiner badge — and pay rates, documents and contact details are never on the page.
The moment the family picks, the deal is won, the engagement moves to trial and your team is prompted to schedule the first lesson. Client rate and tutor rate are both live from lesson one, margin visible per placement.
A site that sells the matching — never the roster.
ClassBold's website wizard asks whether your tutors should appear at all. Answer "concierge" and the generated site explains your matching process without naming a single tutor — the prompt structurally contains no roster, so there is nothing for a competitor to scrape. The private-roster promise holds on the public web too.
The enquiry form captures the brief and lands it in your pipeline with its source attached — the same brief your matching flow starts from.
Eight questions produce an AI-builder prompt from your real data. The site lives in your builder account — ClassBold never hosts it.
Built inside an agency, not imagined for one.
We ran matching, margins and a protected roster for five years before writing this page. Pay-when-paid, two rates on one session and a roster with no public shelf exist because we needed them on a Tuesday — not because a competitor listed them. And the competitor question gets a straight answer: our own business is a tenant like any other, walled off by architecture we prove with automated tests.
Starting from zero? Launch here too.
Placing your first tutors, not your fiftieth? The private roster, the margin on every session and pay-when-paid payroll work the same at two tutors as at twenty. Start with the booking link and the pipeline — grow into the rest as you place.
Day one, on the same operating loop you'll run at scale.
Run the agency the way you already run it — minus the admin.
Start free and set up your roster tonight, or bring your margin and payroll questions to a demo.