The operational core, done properly.
Scheduling, attendance, billing, payroll, tutors and portals — one database, one source of truth. Mark the register and the money moves; every number on every report clicks through to the row that produced it.
One grid for everything you run.
1:1 sessions, group classes, terms, rooms and tutors on the same calendar. Double-booked tutor, over-capacity class, a session scheduled into a room that's taken — flagged while you're planning, not discovered by a parent at the door.
Recurring schedules, cancellations and make-ups keep their history, because attendance is a financial record here, not a tick-box.
Honest packages, live meters.
Meters, not mystery
Every package shows a live meter: purchased, delivered, remaining, expiring. The family sees the same meter in their portal — the end of “are you sure we used ten hours?” calls.
5h available · 1h held by bookings · 6h used
Tied to a service
Packages belong to a real service with a real price — not a free-floating credit blob. A maths package can't be quietly burned on chemistry unless you allow it.
Accountant-ready numbers
Know exactly how many prepaid hours you owe, what's expiring, and who's overdue. Prepaid hours are a debt until delivered, and ClassBold carries them as one — first-class report numbers, not a reconstruction.
Billing, autopay and dunning that run on rails.
Invoices that build themselves
Delivered lessons, package purchases and term fees roll into invoices on your cycle. Every line traces back to a session or a purchase — nothing typed in by hand.
Autopay without the chase
Families put a card on file once; invoices collect themselves. Failed payments retry on a schedule and escalate politely — dunning that preserves the relationship.
AR you can act on
Outstanding invoices, aging buckets, and who to chase today — with the reminder one click away, drafted for you.
Payroll your accountant can read.
Rates per tutor and per class type accrue from the register — delivered lessons earn, no-shows follow your policy. You review a payroll run, approve it, and export it clean.
Because pay comes off the same attendance record as revenue, a tutor can never be paid for a lesson the business didn't bill — and every dispute is settled by looking at one shared record.
Physics & Maths — exam-board specialist
Tutors as first-class citizens.
Full profiles with subjects, levels and rates. Documents — background checks, certifications, IDs — with expiry dates and alerts before they lapse, so compliance is a dashboard, not a filing cabinet.
And recruitment is built in: from application form to published profile — interviews, contracts, documents, one board — so growing the roster uses the same machine as running it.
Three portals, each showing exactly enough.
The family portal
Schedule, attendance, package meters, invoices and payment — everything a parent rings the office about, self-serve. The meter they see is the meter you see.
- Book and pay without a phone call
- The same package meter you see
- Invoices and receipts, always current
A student portal parents can trust
Students see homework and schedules. They never see a price. Deliberately: parents stay in control of the money conversation, and a teenager never learns what their lessons cost. It's a trust feature, not a missing one.
The tutor portal
Their schedule, their registers to mark, their students' notes, and their own pay statements. Tutors see their earnings — and only theirs.
- Mark the register from the phone
- Their own pay statements, per run
- Never another tutor’s students
Reports that answer the basic questions.
The questions we could never get out of our old stack — answered in one click, and every figure drills down to the sessions and invoices behind it.
See the operational core on your own data.
Start free tonight, or book a walkthrough and bring your hardest billing question.